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Hiring - Positions of Trust

The following criteria should be used by the supervisor to determine the Position of Trust type. This should be indicated on the Job Requisition when it is submitted to Extension HR.

Division of Extension Descriptions of Positions of Trust (POT)

1) Position of Trust - 4 Year Recheck

For positions with job duties that include one or more of the following:

  • Authorized Adult Youth Protection Role: responsibilities include working in a youth activity and has been authorized to interact with youth participants but not authorized to provide custodial care. 
  • Property access: responsibilities require use of master key access to facilities other than their own worksite.
  • Financial/fiduciary duty: responsibilities (at least 50% or more) generally require handling money, authorizing expenditures, or maintaining and auditing accounts. For complete list of specific duties, see UW Policy 5014
  • Executive positions (i.e., limited appointments): responsibilities involve top-level management functions. 
  • Access to other vulnerable populations: responsibilities include access to populations such as human research subjects and medical patients.

*Custodial care is the responsibility for the care, supervision, guidance, or control of minor(s) on a temporary basis for the purpose of the minor(s) engaging in Extension programs or activities without a parent, guardian, teacher, etc., present who is responsible for their supervision.

2) Position of Trust - 2 Year Recheck

For positions with job duties that include significant and unsupervised access to minors. Some of these duties may include:

  • Authorized Custodians Youth Protection Role: responsibilities for the operation of a youth activity (day, multi-day program or overnight) and compliance with policies and procedures. Can provide custodial care and included in supervision ratios.
  • Authorized Assistant Custodians Youth Protection Roleworking in a youth activity but not responsible for the operation and management of the activity; responsible for supervision of youth and included in supervision ratios.  

*Custodial care is the responsibility for the care, supervision, guidance, or control of minor(s) on a temporary basis for the purpose of the minor(s) engaging in Extension programs or activities without a parent, guardian, teacher, etc., present who is responsible for their supervision.

3) Not a Position of Trust - CBC Required ONLY at Time of Hire

Many staff are not in a position of trust and only require a CBC at time of hire. Examples of staff that are not a POT:

  • Staff who may see or acknowledge minors in the course of their duties, but do not directly interact with them as part of those duties
  • Staff who provide general administrative support in a county office
  • Staff who irregularly have activities where guardians bring their youth
  • Staff that don't regularly give presentations with a youth audience and can be considered a guest speaker instead 

If staff are currently in a non-POT position and take another non-POT position, a CBC is not required. If a non-POT takes a POT position, then a CBC is required. See the chart in UW Policy 5014 that explains how to determine when a CBC and CBC re-check are required. 

Related UW-Madison Policy

Get Help

Questions about recruitment? Contact hr@extension.wisc.edu

Questions about the policy? Contact Extension's Policy Advisor: rebecca.diebel@wisc.edu 



Keywords:
POT Position Trust Youth Access Vulnerable Populations 4-year 2-year minors unsupervised 
Doc ID:
111822
Owned by:
Nathaniel S. in Extension Handbook
Created:
2021-06-21
Updated:
2025-06-20
Sites:
Extension Handbook