1) Position of Trust - 4 Year Recheck
For positions with job duties that include one or more of the following:
- Authorized Adult Youth Protection Role: responsibilities include working in a youth activity and has been authorized to interact with youth participants but not authorized to provide custodial care.
- Property access: responsibilities require use of master key access to facilities other than their own worksite.
- Financial/fiduciary duty: responsibilities (at least 50% or more) generally require handling money, authorizing expenditures, or maintaining and auditing accounts. For complete list of specific duties, see UW Policy 5014
- Executive positions (i.e., limited appointments): responsibilities involve top-level management functions.
- Access to other vulnerable populations: responsibilities include access to populations such as human research subjects and medical patients.
*Custodial care is the responsibility for the care, supervision, guidance, or control of minor(s) on a temporary basis for the purpose of the minor(s) engaging in Extension programs or activities without a parent, guardian, teacher, etc., present who is responsible for their supervision.
2) Position of Trust - 2 Year Recheck
For positions with job duties that include significant and unsupervised access to minors. Some of these duties may include:
- Authorized Custodians Youth Protection Role: responsibilities for the operation of a youth activity (day, multi-day program or overnight) and compliance with policies and procedures. Can provide custodial care and included in supervision ratios.
- Authorized Assistant Custodians Youth Protection Role: working in a youth activity but not responsible for the operation and management of the activity; responsible for supervision of youth and included in supervision ratios.
*Custodial care is the responsibility for the care, supervision, guidance, or control of minor(s) on a temporary basis for the purpose of the minor(s) engaging in Extension programs or activities without a parent, guardian, teacher, etc., present who is responsible for their supervision.
3) Not a Position of Trust - CBC Required ONLY at Time of Hire
Many staff are not in a position of trust and only require a CBC at time of hire. Examples of staff that are not a POT:
- Staff who may see or acknowledge minors in the course of their duties, but do not directly interact with them as part of those duties
- Staff who provide general administrative support in a county office
- Staff who irregularly have activities where guardians bring their youth
- Staff that don't regularly give presentations with a youth audience and can be considered a guest speaker instead
If staff are currently in a non-POT position and take another non-POT position, a CBC is not required. If a non-POT takes a POT position, then a CBC is required. See the chart in UW Policy 5014 that explains how to determine when a CBC and CBC re-check are required.
Related UW-Madison Policy
Get Help
Questions about recruitment? Contact hr@extension.wisc.edu.
Questions about the policy? Contact Extension's Policy Advisor: rebecca.diebel@wisc.edu
