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DoIT - Extension IT Service Eligibility Matrix

Having a UW-Madison NetID grants access to licensed IT services. However, this access is based on the type of HRS record an individual has. What type of HRS record someone has depends on if they are an employee or a person interest (POI). The matrix below lays out access to licensed services by HRS record type.


  • Employees of Extension (with an employee record in HRS) or non-employees formally affiliated with Extension (with a Person of Interest Record in HRS) are eligible for a UW-Madison NetID.
  • A UW-Madison NetID will grant access to licensed services based on an individual's type of record in HRS (employee, person of interest).
  • Each licensed service (e.g. MS Office) has its own licensing agreement between the provider (e.g. Microsoft) and UW-Madison.
  • Each license agreement has very specific language regarding who is eligible (e.g. employees, students, emeritus, etc.) to use the service (or parts of the service).
  • The service eligibility matrix below shows the current eligibility for Extension employees, county support staff, integrated specialists, and emeritus.

 Service  Extension Employees  County Employees (POI 18)  Off-Campus Integrated Specialists (POI 32)   Extension Emeritus (POI 21) 
 Office 365 Email & Calendar  Yes  Yes  Yes  Yes
 Other MS Office Products  Yes  No  No  No
 One Drive  Yes  No  No  No
 G Suite  Yes  Yes  Yes  Yes
 Box  Yes  No   No   No
 Adobe Creative Cloud  Yes  No  No  No
 SharePoint  Yes  Guest Access  Guest Access  Guest Access
 Qualtrics  Yes  No  No  No
 Library Resources  Yes  No   No   No
 Campus Software Library  Yes  No  No  No
 Doodle  Yes   No   No  No
 Canvas  Yes  Yes  Yes  Yes
 LinkedIn Learning (Lynda)  Yes No  No  No
 WiscList  Yes No  No  No
 My UW  Yes  Yes  Yes  Yes
 Webex  Yes  No   No   No
 VOIP  Yes (Campus-Based) No  No  No
 UW NET  Yes  Yes  Yes  No
 ZOOM  Yes Yes Yes No

Keywords:Eligibility,employees,county,off-campus,integrated,emeritus   Doc ID:95271
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2019-10-25 12:38 CDTUpdated:2020-09-14 13:47 CDT
Sites:Extension Employee Handbook
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