Topics Map > Operational Support Resources > 4.7 Human Resources > 4.7.1 Hiring

Hiring - Recruitment - Interviews - III. Scheduling Interviews (ASU)

Each unit may request ASU HR to coordinate scheduling interviews. If you would like ASU HR to schedule interviews, please allow at least five days from the time ASU HR receives the request to schedule until the start of the first interview. Best practice is to allow applicants at least 48 business hours to respond to the interview invitation and to have the first interviews begin no sooner than 48 hours after that response deadline.

Instructions

Hiring Manager Responsibilities

  1. Notify ASU HR of their responsibility to schedule interviews
  2. Select Interview Panel members (these may be the same or different individuals as the Screening Committee)
  3. Notify ASU HR of member names and email addresses
  4. Determine the following and communicate to ASU HR:
    1. Available dates/times for all of the interview panel
    2. Medium to be used for interviews (phone, video, in-person)
      1. If in person, location of interview and parking details
      2. If via video, link for video interview
    3. Length of each interview
    4. Length of breaks between interviews
    5. Interview questions to be asked - please send to hr@extension.wisc.edu for review and approval.
    6. If you will require a presentation during the interview by the candidate

ASU Responsibilities

  1. Add Interview Panel members to the recruitment’s Interview Panel folder in Box
  2. Upload interviewees’ applicant materials to Interview Panel folder in Box
  3. Create interview time slots in TREMS and invite the top candidates previously determined for an interview
    1. Include language regarding interview details
  4. Work with Hiring Manager, as necessary, to accommodate for additional time slots if candidates are unavailable 
  5. Once all candidates have selected a time slot, send complete interview schedule to Hiring Manager and upload to Interview Panel folder in Box

Extension HR Responsibilities

  1. Review and approve interview questions

Travel Accommodations

  • Hiring manager reviews the travel accommodations policy
  • If the Hiring Manager chooses to support travel costs, the program assistant (OPA) staff within the Hiring Manager’s unit should be able to coordinate logistics.

Keywords:
Invitation Applicant Panel 
Doc ID:
106575
Owned by:
Nathaniel S. in Extension Handbook
Created:
2020-10-09
Updated:
2021-12-22
Sites:
Extension Handbook
Owners of policies and procedures