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Hiring - Student Hourly - Create a Student Hourly Job Requisition

The first step in hiring a student is creating a Student Job Requisition. This is the equivalent of a job posting. Follow the instructions to create a student job requisition. Make sure to review the Extension-specific instructions for divisional requirements.

Instructions to Create a Student Job Requisition

  1. Review Create a Job for how to create a job.
  2. Log in to the Student Jobs Platform Admin Dashboard.
    • You'll need to log in with your UW-Madison NetID and password.
  3. Create a new student job requisition following the instructions found in How to Create a Job.
  4. Complete the Extension-specific instructions below.
  5. Save and submit the student job for approval.
  6. You will receive an automatic notification when your position has been posted to the UW-Madison Student Jobs Website.

Extension-Specific Instructions

The following fields on the student job requisition have Extension-specific requirements. Please review each for guidance on what needs to be completed to hire an hourly student in the Division of Extension.

Division

  • Select "Extension".

Department

  • This is a required field to hire a student in the Division of Extension.
  • Most hiring managers are time approvers for their students and should select the same department ID as their appointment for their student.
  • Refer to the Division of Extension Department ID Crosswalk spreadsheet if you are unsure which department to select. 

Campus Location

  • Most hiring managers are time approvers for their students and should select the same location code as their appointment for the student.
  • Refer to the Division of Extension Location Code Crosswalk spreadsheet for a list of common extension appointment locations.
  • If you are unable to find your location, please create a new site name following the linked PDF instructions here:
    • [Link for document 88671 is unavailable at this time.]

Job Type

  • If the student hourly position will be working in a location that is not on the UW-Madison campus, select "UW Student Jobs-Non Madison Location"
/images/group419/shared/StudentJobsPlatform/UWStudentJobsNon-MadisonLocation.png

Posting Location (Posting Details)

  • This field will be auto-populated with "UW-Madison".
  • Do not change this field.

Qualifications (For Criminal Background Checks)

  • If the student position is considered a Position of Trust they must successfully complete a criminal background check (CBC).
  • If you need a CBC for your student, please enter "Employment will require a criminal background check" into the Qualifications section of the job posting.

Select Applicant Form

  • Select "UW Accelerated Application (Personal Information Only)" if you already have identified the individual(s) you want to hire.
  • Select any of "UW General Application" options if you plan to conduct an open recruitment.

Job Sourcing Information

  • Follow the instructions on page 6 of How to Create a Job.
  • This is a required section.
  • All field must e completed in this section. You must make at least one selection under the "Job Outcomes" and under "Job Categories".
  • To adjust the closing date/application deadline date after the job has been made public, contact student.employment@finaid.wisc.edu.
Internal Hires (blind posting):  If you have already identified the individual you wish to hire and do not wish to openly recruit, you can make the job posting hidden (details found on page 6 of How to Create a Job). This will make the posting visible only to those with the job number (make sure to send the job number to the individual(s) who you would like to apply).

Additional Hiring Manager #2 (hr@extension.wisc.edu)

  • This is a required field to hire a student in the Division of Extension.
  • Enter hr@extension.wisc.edu and into HR Divisional Rep and click the magnifying glass to search.

Approval Process

  • This is a required field.
  • Select “Double Divisional Approval” for the Approval Process
  • List your DLT representative (Under Dean's Leadership Team) as the 1st Divisional Approval and click the magnifying glass to search
  • List asu.exthr@ohr.wisc.edu as the 2nd Divisional Approval and click the magnifying glass to search. ASU OHR will always be listed as the final divisional approval.
  • The Student Employment Admin Team (student.employment@finaid.wisc.edu) will automatically appear as the fourth and final approval. DO NOT REMOVE. The Student Employment Admin Team will always need to be the final approver.

Student Employment Hiring Rep (asu.exthr@ohr.wisc.edu)

  • This is a required field to hire a student.
  • The Student Employment Hiring Rep must enter asu.exthr@ohr.wisc.edu in this field

Submit for Approval

  • Select “Submit” or “Submit & Exit” to start the approval process
  • Submit job requisition for approval.



Keywords:Student,Job,SH,Student-Hourly,Hire-Student   Doc ID:97280
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2020-01-23 14:57 CDTUpdated:2021-08-11 16:33 CDT
Sites:Extension Employee Handbook
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Policies and Procedures for the Division of Extension