Topics Map > Supervisor Toolkit > 2.1 Hiring > 2.1.4 Student Hourly Hire
Topics Map > Operational Support Resources > 4.7 Human Resources > 4.7.1 Hiring
Hiring - Student Hourly - Create Offer to Hire Student
When you're ready to move forward with a hire you must change the student finalist(s) status(es) to "Create Offer." The student(s) must have applied through the Student Jobs Platform to complete this step.
Instructions to Create a Job Offer
- Review the "How to Create a Job Offer" training materials on the Student Jobs Platform.
- Follow the instructions on the Student Jobs Platform to create the job offer.
- Follow the Extension specific instructions when creating the offer.
Extension-Specific Instructions
Approval Process
- This is a required field.
- Select “Double Divisional Approval (Div Rep 1st)" for the Approval Process
- List Katharine Widlak (Chief Financial Officer) as the 1st Approverand click the magnifying glass to search
- Financial Managers can be listed as backup approvers if the Chief Financial Officer is out of office.
- Chad.McClure@wisc.edu (ANR, Operations)
- Laura.Krause@wisc.edu (YFH, CD)
- Financial Managers can be listed as backup approvers if the Chief Financial Officer is out of office.
- List your DLT representative (Under Dean's Leadership Team) as the 2nd Approver and click the magnifying glass to search
- List asu.exthr@ohr.wisc.edu as the 3rd Approver and click the magnifying glass to search
- List Katharine Widlak (Chief Financial Officer) as the 1st Approverand click the magnifying glass to search
- Select “Submit” or “Submit & Exit” to start the approval process
Application Status
- Next to “Update application status following offer” Select “No”
UDDS #
- This is a required field to hire a student in the Division of Extension.
- Most hiring managers are time approvers for their students and should select the same UDDS (Department ID) as their appointment for their student.
- Refer to the Division of Extension Department ID Crosswalk spreadsheet (column B) if you are unsure which department to select.
Funding String
- This is a required field to hire a student in the Division of Extension.
- You should have this information from completing the steps in "BEFORE You Begin" on Hire an Hourly Student - Start Here.
- Contact your financial manager for the correct funding string(s). Send a short justification, including who is paying for the student position(s) and where the funding will come from (from step #1). You will insert the funding codes provided by the Office of Financial Services (OFS) into the position details section of the offer card.
Backup Time Approver
- Include the name and email of the backup time approver for the position in the "Salary Notes" section.