Topics Map > Employee Handbook > Hiring > Student Hourly Hire > Create Offer

Hiring - Student Hourly - Create Offer to Hire Student

When you're ready to move forward with a hire you must change the student finalist(s) status(es) to "Create Offer." The student(s) must have applied through the Student Jobs Platform to complete this step.

Instructions to Create a Job Offer

  1. Review the "How to Create a Job Offer" training materials on the Student Jobs Platform.
  2. Follow the instructions on the Student Jobs Platform to create the job offer.
  3. Follow the Extension specific instructions when creating the offer. 

Extension-Specific Instructions

Approval Process

  • This is a required field.
  • Select “Double Divisional Approval (Div Rep 1st)" for the Approval Process
    • List Katharine Widlak (Chief Financial Officer) as the 1st Approverand click the magnifying glass to search
      • Financial Managers can be listed as backup approvers if the Chief Financial Officer is out of office. 
        • Chad.McClure@wisc.edu (ANR, Operations)
        • Laura.Krause@wisc.edu (YFH, CD)
    • List your DLT representative (Under Dean's Leadership Team) as the 2nd Approver and click the magnifying glass to search
    • List asu.exthr@ohr.wisc.edu as the 3rd Approver and click the magnifying glass to search
  • Select “Submit” or “Submit & Exit” to start the approval process
Submit & Save

Application Status

  • Next to “Update application status following offer” Select “No”
Application Status Update

UDDS #
  • This is a required field to hire a student in the Division of Extension.
  • Most hiring managers are time approvers for their students and should select the same UDDS (Department ID)  as their appointment for their student.
  • Refer to the Division of Extension Department ID Crosswalk spreadsheet (column B) if you are unsure which department to select. 
Funding String
  • This is a required field to hire a student in the Division of Extension.
  • You should have this information from completing the steps in "BEFORE You Begin" on Hire an Hourly Student - Start Here.
  • Contact your financial manager for the correct funding string(s). Send a short justification, including who is paying for the student position(s) and where the funding will come from (from step #1). You will insert the funding codes provided by the Office of Financial Services (OFS) into the position details section of the offer card.




Keywords:Offer,SH,Student-Hiring,   Doc ID:97293
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2020-01-23 16:34 CDTUpdated:2021-08-11 16:23 CDT
Sites:Extension Employee Handbook
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