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Topics Map > Operational Support Resources > 4.7 Human Resources
Topics Map > Employee Handbook > 1.1 Intro to Extension > 1.1.1 Staff Directory

Staff Directory - Employees - Update Your Info

Employees can update their information in the Extension Staff Directory by submitting a "Person Update Request." This can either be update(s) to existing information in the directory, or submitting new information that was not already in the directory. This request will be reviewed by administrative support prior to being published. Employees can also directly add/edit/remove a PDF copy of their Curriculum Vitae (CV).

Update Your Directory Info

1) Create a New Person Update Request

  1. Head to the Extension Directory
  2. Scroll down the homepage to the "Employee Login".
  3. Log in using your UW-Madison NetID and password.
  4. Head to the "For Employees" menu on the toolbar at the top of the directory.
  5. Select "Updating My Information".
  6. Select "Add Person Update Request".

2) Fill out the Person Update Request

Instructions for Filling out Request

  1. Select your Data Manager - this will be the administrative support staff aligned with your programming or operational unit. They will receive your update request.
  2. Select the Person to update - this will generally be you.
  3. Fill out Updatable Fields(see below for which fields can be updated)
    • You can update existing information by entering updates into the updatable fields.
    • You can submit new information by entering that information into the updatable fields.

Directory Fields You Can Update

  • First Name
  • Last Name
  • Physical Location
    • Select your physical work location from the drop down;
    • If you do not find an option that reflects your location, contact hr@extension.wisc.edu. 
  • Room Number
    • Please make sure to include "Rm" or "Ste" information as well as the number.
  • Mailing Location
    • Select mailing location from the drop down (if different than your physical location);
    • If you do not find an option that reflects your location, contact hr@extension.wisc.edu. 
  • Landline Phone (work)
  • Cell Phone (work)
  • Email (work)
  • Refer to the Guidelines for Updating Biography
    • Role
    • Education
    • Background
  • Refer to the Photo Guidelines for the Directory
    • Profile Picture (Optional)

3) Submit Updates for Review and Publication

  • Click "Submit" once you have finished filling out the person update request.
  • Your Data Manager will receive the request via email and will update your data as soon as possible.
  • Once your Data Manager completes the request, you will receive an email confirmation.
  • If you have submitted a request, but have not seen the updates in the directory, please email hr@extension.wisc.edu.

Curriculum Vitae (CV)

Log in to add/edit/remove CV

  1. Navigate to the Extension Directory
  2. Scroll down the homepage to the "Employee Login".
  3. Log in using your UW-Madison NetID and password.
  4. Select "For Employees" menu on the toolbar at the top of the directory.
  5. Select "Add/Edit your CV".
Note: If you do not see a record, please email helpdesk@extension.wisc.edu and mention that you need your Extension Staff Directory login connected to your person record in the Extension Staff Directory. You can note that this is a level 2 request that should be forwarded directly to Extension.

Add a CV

  1. Select the icon under Add/Edit/Remove CV
  2. Select "Choose File"
  3. Upload a PDF copy of your CV.
  4. Select "Submit"

Edit a CV

  1. Select the icon under Add/Edit/Remove CV
  2. Select "Choose File"
  3. Upload a new/updated PDF copy of your CV.
  4. Select "Submit"

Remove a CV

  1. Select the icon under Add/Edit/Remove CV
  2. Select "Remove"
  3. Select "Submit"

Get Help

Questions? Contact hr@extension.wisc.edu. 


Keywords:
Staff-Directory,Extension-Directory,Directory,Knack,update,info 
Doc ID:
96756
Owned by:
Nathaniel S. in Extension Handbook
Created:
2019-12-19
Updated:
2024-02-07
Sites:
Extension Handbook
Policies and Procedures for the Division of Extension Owners of policies and procedures Articles related to the extension staff directory will be housed here