Topics Map > Employee Handbook > Hiring > Recruitment > Pre-Recruitment

Divisional HR - Recruitment - Pre-Recruitment - Create Request to Fill (RTF)

As part of the requirements for pre-recruitment, the hiring manager needs to complete a Request to Fill (RTF). This includes information regarding the position, all required approvals, and the position description.

Contact hr@extension.wisc.edu with any questions related to the RTF.

1) Download the Extension Request to Fill (RTF) Form

2) Complete the RTF Form 

Page 1

A) Hiring Manager Responsibilities
  • Date: Please enter the date you create the RTF.
  • Main Contact: Please enter contact information for the individual who will be directly supervising this position (name and email).
  • Hiring Manager: Please provide the contact information for the hiring manager if this individual is different than the main contact.
  • Waiver/Direct Hire or Recruitment: Please indicate whether this will be a Waiver/Direct Hire or a Recruitment.
    • Name of Hire (if Waiver/Direct Hire): Please indicate the name of the desired Waiver/Direct Hire.
  • External or Internal Recruitment: Please indicate whether the recruitment will be internal or external.
    • Justification (if Internal): Please write a brief justification for why the recruitment will be internal.  
  • Waiver Reason: Please review the Direct Hire Waiver Reasons and enter the reason for waiver. 
  • Recruitment Posting Duration: Please indicate the duration you would like the recruitment to be posted (e.g. 2 weeks, 4 weeks).
  • Anticipated Start Date: Please enter the anticipated start date for the position (please note this does not guarantee that the position will start on this date). 
  • Total FTE the position will supervise: Please enter the Full Time Equivalent (FTE) this position will supervise
    • Can be partial;
    • Include Graduate Assistant(s) the position will supervise in FTE;
    • Do not include Student Hourly (SH) positions the position will supervise.
  • Working Title: Please enter the requested working title.
  • Official Title/Code: Please enter the Job Code (5-character code, e.g. OE009).
    • Please work with Extension HR to ensure that you are using the correct job code.
  • Proposed SJD Title: Please enter the proposed SJD Title. Divisional HR - Recruitment - Pre-Recruitment - Business Title Guidelines
    • You can find the SJD Title in the Standard Job Description ([Link for document 103380 is unavailable at this time.])
  • Employee Class: Please enter the employee class (this is determined by employee title).
  • Proposed Full-Time Salary: Please enter the proposed full-time salary for the position.
    • This should be the full-time salary for the position and should not be prorated by FTE.
    • The Hiring Manager can indicate prorated information in the "Describe Funding" section.
  • Department UDDS: Please enter the proposed UDDS.

Page 2

A) Hiring Manager Responsibilities
  • Department Name: Please enter the proposed name of the Department
  • Salary Minimum: Please indicate if you would like the minimum salary posted.
    • Yes: What amount?
    • No: Should the position be posted as salary negotiable?
      • If this option is selected, no salary will show on the posting at all and the salary range should be addressed through the recruitment process to align expectations. 
  • Ongoing/Renewable or Terminal/Finite: Please indicate if this position will be a renewable (ongoing based on funding and performance) or finite (position will have a terminal date).
    • End Date Terminal/Finite: If the position will be terminal/finite, please indicate the proposed end date.
    • Ongoing positions will always require a recruitment. 
    • Terminal/Finite positions can either be recruited, or use a waiver/direct hire.
  • Appointment Percent: Please indicate the appointment percentage (e.g. 50%, 100%, etc.)
    • FTE can generally not change at all during the first year of employment UNLESS a range is listed in the recruitment and/or waiver.
    • Indicate that in the RTF to accommodate those that change FTE based on the time of year (e.g. FoodWIse)
    • The range will need to be listed in the PVL when recruiting. If it is not listed this way in the recruitment, it is not possible to reduce FTE. 
  • Number of Positions: Please indicate the number of people who will be hired for this position (e.g. 1, 2, etc.)
  • Describe Funding: Please include all funding strings with percentages.
  • Additional Comments or Questions: Add any additional comments or questions regarding the position.
  • Building/Location Code: Please enter the employee's regularly assigned work location.
  • PVL Type: Please enter whether this will be a new or replacement position.
    • Prior Incumbent: If a replacement, please enter the name of the prior incumbent.

Page 3

A) Hiring Manager Responsibilities
  • Degree and area of specialization: Please enter the minimum degree(s) and area(s) of specialization required (or preferred) for the position. If the position does not require a degree please indicate "no degree required".
  • Minimum number of years and type of relevant work experience: Please indicate the minimum number of years and type of relevant work experience required (or preferred) for the position.
  • Position Summary: Please enter the position summary from the process of drafting the position description using a Standard Job Description ([Link for document 103380 is unavailable at this time.]).
B) Extension HR Responsibilities

Page 4

  • Principal Duties: Please enter the principal duties from the process of drafting the position description using a Standard Job Description ([Link for document 103380 is unavailable at this time.]).

Pages 5

A) Hiring Manager Responsibilities

  • Additional Information: Please enter any additional information regarding the position.
    • Indicate whether or not the salary is negotiable based on experience and qualifications by checking the box.
  • Additional Application Procedures/Instructions to Applicants: If you would like to include instructions to applicants other than the default (cover letter, resume), please indicate them here.

Page 6-7

A Hiring Manager Responsibility

  • Advertising Summary (Optional): Add language that you would like ASU to use on jobs.wisc.edu to attract applicants.

B) Extension HR Responsibility

Select any that apply for this position:

  • N/A - Not Applicable
  • Position of Trust - Access to Vulnerable Populations (2 year)
  • Position of Trust (4 year)
  • Campus Security Authority
  • On-Site Essential
  • Title IX Responsible Employee

FLSA Exemption Reason:

  • N/A - Not Applicable
  • Teacher
  • Camp Counselor
  • Multiple Jobs
  • Not subject to FLSA

Get Help

Questions? Please email hr@extension.wisc.edu




Keywords:Hiring HR Recruitment RTF Request to Fill UDDS   Doc ID:106566
Owner:Nathaniel S.Group:Extension Employee Handbook
Created:2020-10-09 15:15 CDTUpdated:2021-02-24 09:12 CDT
Sites:Extension Employee Handbook
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